Commissioner of Oaths Service
All documents requiring certification by Toronto Region Board of Trade must first be sworn to by a Commissioner of Oaths, a Notary Public or a Justice of the Peace. For your convenience, a Commissioner of Oaths is available at Toronto Region Board of Trade. All documents must be signed in front of our Commissioner, and a valid ID (such as a driver's license) must be on hand. There are some documents that require a Notary Public's signature and cannot be signed by Toronto Region Board of Trade's Commissioner of Oaths. Toronto Region Board of Trade's Commissioners of Oaths are only able to witness signatures on the following types of documents:
- Certificate of Origin
- Business Visa Letter
- Government-issued Manufacturer's Declaration
To have signatures witnessed on other documents, please refer to the Notary Public / Commissioner of Oaths of your choice.
Certificate of Origin
A certificate of origin is a document stating the origin of goods being exported. Whether the exporter requires a certificate of origin depends on a variety of factors: where the goods are being shipped, what the goods are, if it is requested by the bank or financial institution involved in the export sale.
The Board of Trade requires the following to be completed on the certificate of origin:
- Complete Address of the Exporter- (if not Canadian a complete address of the Forwarder must be specified on the document)
- Consignee's/Notify Party's complete address
- Description of Goods, quantities and weight
- Country of Origin
- Place and Date
- Company's official Signature (original signature required on all documents)
- Notary, Commissioner of Oath, or Lawyers Signature (original signature required on all documents)
Business Visa Letters for Saudi Arabia
These are letters written by the company on letterhead, stating that the individual is a member of their company and will be doing business while in Saudi Arabia. The company's president, with a company seal should sign them if possible. They should also be notarized/commissioned. The Board of Trade retains an original notarized copy.
The letter should include the following information:
- Name of applicant
- Passport #
- Date of issue of passport
- Expiry date
- Place of birth
- Date of birth
- Name of inviting company
- Period of Stay
- Company official's signature
The client is required to a complete a visa application form from the Embassy of Saudi Arabia.The client will be required by the embassy to provide a valid passport for at least 6 months from current date and will be asked for two passport size photos.
We will attach a short letter on Toronto Board of Trade letterhead to the effect that, based upon our examination of the certificate, we believe it to be genuine. This letter can be stamped, signed and sealed.
Hours, Location and Fee Schedule
1 First Canadian Place
77 Adelaide Street West, Toronto, ON M5X 1C1 (south-west corner of Bay and Adelaide)
(For First Canadian Place parking, enter off Adelaide or York Streets)
Hours of Operation (Mon. – Fri. except holidays):
Drop-in access from: 9:00 a.m. – 12:00 p.m.
to request an afternoon appointment**
Tel: 416.862.4533 Fax: 416.366.2483
||$19.46 per set
||$35.39 per set
|Certification & Commissioner of Oaths
||$28.32 per set
||$42.47 per set
Additional Charges will apply for:
|Back-up retrieval fee
|(all prices plus 13% HST)
A "set" is a group of documents with the same invoice number belonging to an individual shipment not requiring more than 12 signatures. There is a further charge for additional signatures.
Repeats of certification due to loss of documents, change of information, or for any other reason, will be charged an additional fee.
Members can charge their Toronto Region Board of Trade club account number.
Non-members are required to pay by cash, credit card or by company cheque, payable to The Toronto Region Board of Trade, at the time of certification.